1. Shift from Not Valuing to Valuing your Time. 

This is an important change to make and when it happens you will never waste another minute! In a dollar sense - this means you are comfortable charging for your lifetime of knowledge, learning and experience - don't allow clients to take this for granted. You have invested a lot of time and energy and in life, we only get one chance with our time - we cannot go back and use the last 10 seconds!

2. Get the most out of your day.

Every now and then ask yourself: "Am I making the best use of my time?" If not, stop what you are doing , re-access what you are doing, and begin working on a project that will allow you better use of your time. If you are 'bogged down' or don't want to start a project, use the ten minute rule: set a timer for 10mins and start your project.  If after 10mins you still aren't in the flow of this project -stop and move onto another project.  If after 10mins you are in the flow of this project, then keep going!

3. Work with goals in mind.

It’s amazing how differently we work when you have goals to work towards. If you don't know what your goals are, stop now and spend some time working out what they may be. Use them as a road map for your daily 'to-do' list! Examples may be professional (project deadline, sales quotas, product development, etc) and personal (health, fitness, family relationship, financial, etc).

4. Handle every e-mail only once.

Use the '3 D' rule of Do it, Delete it or Delegate it. Use day-based folders to keep your inbox on track. Check your emails twice through out the day, and then either respond if that is needed, delete it or place it in the appriorate day-based folder. If you print a copy then use the '3 D' rule, for this as well!

5. Ask some one who is efficient - What their secret is?

Ask the most efficient person you know what their secret is and how did they develop these habits. Then see if it will work for you.  Remember that productivity is a habit, so be prepared to give this new habit time.

6. Don't allow anyone to take your time from you.

Set up boundaries around your time. If you are constantly interrupted with phone calls - think about

forwarding your phone to voice mail, and then bundling your return calls at a certain time.  If you work by appointments and someone is late for an appointment and hasn't contacted you - give them 15 minutes past the appointed time and then move on. It is up to you as to how you allow other people to use your time!

7. Build family and personal time into your day.

We all need to have the support of our family or friends - so make sure you build them into your daily habits. You don't want to get to the end of your working life and realise that you missed out on the closeness and development of your family.

8. Your health is important - isn't it!

Maintain your health and fitness because this is what will help you through in the long run. There are three things that I feel are valuable to us all - they are time [which we are talking about]; knowledge and energy. Take care of your energy and its levels. At the end of the day being overworked and stressed is only going to hamper your health. So take extra care of this - go for a walk, have a massage, spend time with your family, stop, breathe and smell the roses.

9. Dry clean the clutter from your office and home.

Take some time to remove the clutter from your life. The more you simplifier your office or life the more time you will have. Clutter zaps your energy and allows you to waste time on non-valuable tasks. So plug the holes today.

10. Work in your peak performance times.

Schedule demanding tasks to the part of the day that you work best, where your energy levels are at their highest. It maybe first thing in the morning or early afternoon - work out when it is and then see yourself moving ahead.

What are your favourite strategies for being productive?  Feel free to share them with us here and over on our facebook page.

When working with entrepreneurs’ one area that many seem to get stuck on is the area of delegation. It can be the hardest job an entrepreneur learns, in fact some never do. They insist on handling the work themselves, running themselves ragged in the meantime. Others think they are delegating but in fact are only paying lip service to the word!

So to help you let go, here are some steps you can put into place that will allow you to be more effective at delegating.

1. Decide what needs to be delegated.
Whether you can delegate it to a staff member or outsource it - ask yourself:

~What am I doing that does not need to be done at all?
~What am I doing that could be done by somebody else?
~What am I doing that only I can do?

2. Select the individual

How far you can delegate projects will depend on the skill, experience and reliability of the person you've engaged. When you decide on the right person – think about your reasons for delegating to this person? Do they have the right capabilities for performing this task? What are you both going to get out of this?

3. Delegate the complete project

It is much more rewarding to work on a single project than on many fragments of the project. It you delegate a complete project to a capable staff member; you are also more likely to receive a smarter, tightly integrated result.

4. Explain the reasons for the project

When you delegate a task, you must explain why this task or responsibility is being delegated. Why you are delegating it to this person? How does it fit into the overall picture of what you are trying to achieve.

5. What results are expected?

Ensure you communicate effectively:
Ø the results that must be achieved
Ø the importance of the task
Ø the constraints within which it needs to be carried out
Ø the deadlines for completion (as well as any consequences of not meeting the deadline)
Ø reporting dates, when and how you want information on the progress of the project

6. Then let go!

Once you have decided to delegate a task, let them get on with it. Follow up and review on the agreed reporting dates, but don’t constantly look over their shoulders. Recognise that they may have a different (and or better) way of doing this task than you do. Remember to accept mistakes that can be fixed and ask what can be learned from this.

7. Support and coach when requested

It is important to provide support when they are having difficulties, but do not do the job for them. If you do, they will not develop the confidence and capabilities to do the task themselves.

8. Accept only finished work

You have delegated a task to reduce your workload. If you accept only partially completed work back, then you will have to invest time in completing the task yourself and they will not receive the experience they need in completing projects.

9. Feedback on results

It is important that you let the person know how they are doing, and whether they have achieved the desired results. If not, you need to review with them what did not go to plan, how could it have been completed differently to achieve the results and deal with any problems that arise. You need to absorb the consequences of failure and pass on the credit for success.

10. Give credit when a project has been successfully completed!

Let me know how what you think - is letting go and delegating something that you do effortlessly? Or does it idea of not being in control of every aspect of your business, scare you? I would love for you to share your thoughts with us.